How To Assign A Budget And Reward Threshold For Individuals And Groups

Assigning budgets and groups can be a helpful hands-off way to allow members of your company to send rewards themselves. This is especially important if your company uses the Open Dollar spot reward feature so that employees are limited in the maximum amount they can send in total and per reward. You can set up individual budgets, or create groups and assign budgets for the entire group. See the steps below depending on what type of budgets you'd like to create.

Individual Reward Sender Budgets:

From the Admin tab in select Rewards from the lefthand side followed by Reward Budgets

Here you can select the type of budget you are hoping to edit, Reward Senders, or Groups and use the search bar to find the user, or group you're looking for. 

In a budget page for an individual admin, you can choose from four different budget options:

1. Recurring Budget: This is a budget for a set period of time that repeats. You can choose between monthly, quarterly, biyearly, or yearly. You also have the option to allow an unused amount of the budget to rollover at the end of a set duration.
2. Manual Budget: This is a budget that has no time limitations. The individual will be able to use the set budget until they run out of funds at which point you can choose to allot more to them or not.
3. Unlimited Budget: This is exactly what it sounds like! The limit does not exist.
4. No Budget: The reward sender does not have a budget to spend on rewards. In order to send rewards, individuals will need their own budget set.

For all budgeting options, you can enable a threshold or maximum amount per reward. You can allow an individual to send a reward beyond the threshold barring approval from a specified approver. 

Group Budgets:

For Groups you will have three options for setting budgets:

1. Recurring Budget: This is a budget for a set period of time that repeats. You can choose between monthly, quarterly, biyearly, or yearly. You also have the option to allow an unused amount of the budget to rollover at the end of a set duration.
2. Manual Budget: This is a budget that has no time limitations. The individual will be able to use the set budget until they run out of funds at which point you can choose to allot more to them or not.
3. No Budget: This is exactly what it sounds like! The group does not have a budget to spend on rewards. In order to send rewards, individuals will need their own budget set.

For options 1 and 2, you can enable a threshold or maximum amount per reward. You can allow an individual to send a reward beyond the threshold barring approval from a specified approver.

Don't have groups but want to set them up for your company? Check out this article. 

Note: If Group and Individual Budgets are set up simultaneously, Group Budgets trumps Individual Budgets.

Note: If you have Approvals set up, the first layer of approval defines where the budget deduction occurs, whether it is from the reward sender's individual budget or the reward sender's Group budget. See this article for more information.